Job Summary: The Tender Manager will be responsible for overseeing the entire process of tender participation for Ecozen Solutions. This includes reviewing all tender documents, preparing indexes, compiling necessary documentation, performing cost analysis, and submitting competitive quotes. The role requires a meticulous individual with strong analytical skills, attention to detail, and an understanding of the industry to ensure that Ecozen submits successful and compliant tenders.
Key Responsibilities:
Tender Review and Indexing:
- Review and analyze tender documents, specifications, and requirements.
- Prepare a comprehensive index of all tenders, tracking deadlines, requirements, and submission dates.
Documentation Preparation:
- Compile and prepare all necessary documentation required for tender submission, ensuring compliance with tender specifications.
- Coordinate with various departments to gather information and documents needed for tender proposals.
Cost Analysis and Pricing:
- Conduct thorough cost analysis to determine competitive pricing for tender submissions.
- Work closely with the finance team to understand cost structures and ensure accurate pricing.
Tender Submission:
- Ensure timely submission of tenders, adhering to all deadlines and requirements.
- Maintain a record of all submitted tenders, including any relevant correspondence and feedback.
Stakeholder Communication:
- Liaise with internal stakeholders, including the sales, finance, and technical teams, to gather necessary inputs for tender preparation.
- Communicate effectively with external stakeholders, including clients and regulatory bodies, to clarify tender requirements and ensure compliance.
Market Research and Analysis:
- Stay updated on industry trends, competitor activities, and market conditions to inform tender strategies.
- Analyze past tenders and submissions to identify areas for improvement and increase success rates.
Compliance and Risk Management:
- Ensure all tender submissions comply with legal, regulatory, and company standards.
- Identify potential risks associated with tender submissions and work to mitigate them.
Continuous Improvement:
- Develop and implement best practices for tender preparation and submission.
- Provide feedback and suggestions for process improvements to enhance the efficiency and success rate of tender participation.
Qualifications:
- Bachelor's degree in Business Administration, Engineering, or a related field.
- Minimum of 3-5 years of experience in tender management, procurement, or a related role ( Experience in solar pumping and rooftop or similar tenders preferred)
- Strong understanding of tender processes, contract management, and cost analysis.
- Excellent organizational and project management skills.
- Strong analytical and problem-solving abilities.
- Attention to detail and ability to work under tight deadlines.
- Proficient in MS Office Suite, especially Excel, Word, and PowerPoint.
- Knowledge of the solar industry or renewable energy sector is a plus.
